--- title: Setting Up Floor Locations description: Adding floors to your location hierarchy can improve efficiency by clearly identifying where work is to be performed --- [Skip to content](https://help.fmiworks.com/knowledge/setting-up-floor-locations#main-content) English Show submenu for translations [Log a Ticket](https://help.fmiworks.com/knowledge/kb-tickets/new?hsLang=en) [Go to Customer Portal](https://help.fmiworks.com/support?hsLang=en) [![Logo.svg\]](https://help.fmiworks.com/hubfs/Logo.svg)](https://www.fmiworks.com/) Open main navigation Close main navigation - English Show submenu for translations - [Log a Ticket](https://help.fmiworks.com/knowledge/kb-tickets/new) - [Go to Customer Portal](https://help.fmiworks.com/support) Get expert help, any time you need it - There are no suggestions because the search field is empty. 1. [Help Centre](https://help.fmiworks.com/knowledge?hsLang=en) 2. [Resources](https://help.fmiworks.com/knowledge/resources?hsLang=en) 3. [Set Up](https://help.fmiworks.com/knowledge/resources?hsLang=en#set-up) # Setting Up Floor Locations ## Adding floors to your location hierarchy can improve efficiency by clearly identifying where work is to be performed This article is for FMI Works users who have been given the permission of System Administrator ### Why use floors? Adding floors to your location hierarchy is optional.  If a building has more than one floor, this information will help identify where work is to completed and where assets are located within a building.  For an overview of how locations are used in FMI, see our article [How to Get Started with Location Data](https://9395238.hs-sites.com/knowledge/getting-started-with-location-data?hsLang=en). ### Naming conventions Careful consideration must be made when working out the naming conventions for your floors. Some people may call a floor one name whereas others may call the same floor something else.  Thus, it is important the naming convention is standardised and is understood by everyone within your organisation.  ### Updating floor details Changes to the floor name can be made at any time and will be reflected in historical work orders and other records.  Floors can either be updated: - Individually, on the *Floor Details* screen, as outlined below - In bulk, using the Location Import Tool To update individual records, from the Services module go to *Locations* \> *Location Summary*. Expand the *Site *and select the edit icon next to the *Floor*. ![](https://help.fmiworks.com/hubfs/image-png-Feb-28-2022-11-04-46-19-PM.png) The fields available on the floor record are as follows: | Floor Name | Used to identify the location when raising a work order.  Also used for searching and filtering information.    | | --- | --- | | Inactive | Check this option to set the floor to inactive.  This will remove the floor from view where it is a selectable option. An inactive floor will still be linked to any historical work orders.  | | Area (sqm) | Enter the SQM measurements for the floor.  This information is useful for reporting and can be viewed from the *Location Summary* page.  | | Headcount | Enter the headcount values for the floor.  This information is useful for reporting and can be viewed from the *Location Summary* page.  | ### **When to attach documents** to a floor record Documents can be attached to the floor to capture information regarding the floor. In addition, floor documents can be automatically sent with the work order email.  This is useful for letting the contractor know about important information like maps or additional instructions when there is work at the floor.  To enable this feature, select the *Send with WO* checkbox for each document that you want attached with the work order.  After it is enabled, the document is attached with the work order when a work order is raised for the floor.  ![](https://help.fmiworks.com/hubfs/image-png-Feb-28-2022-11-04-52-10-PM.png) - [Resources](https://help.fmiworks.com/knowledge/resources?hsLang=en#main-content) - [Getting Support](https://help.fmiworks.com/knowledge/resources?hsLang=en#getting-support) - [Overviews](https://help.fmiworks.com/knowledge/resources?hsLang=en#overviews) - [Set Up](https://help.fmiworks.com/knowledge/resources?hsLang=en#set-up) - [Advanced Set Up](https://help.fmiworks.com/knowledge/resources?hsLang=en#advanced-set-up) - [Product Updates](https://help.fmiworks.com/knowledge/product-updates?hsLang=en#main-content) - [FMI Works Product Updates](https://help.fmiworks.com/knowledge/product-updates?hsLang=en#fmi-works-product-updates) - [Pulse Product Updates](https://help.fmiworks.com/knowledge/product-updates?hsLang=en#pulse-product-updates) - [Technical & Security](https://help.fmiworks.com/knowledge/technical-security?hsLang=en#main-content) - [Application Programmer Interface (API)](https://help.fmiworks.com/knowledge/technical-security?hsLang=en#application-programmer-interface-api) - [Cloud Specifications](https://help.fmiworks.com/knowledge/technical-security?hsLang=en#cloud-specifications) - [Operational Requirements](https://help.fmiworks.com/knowledge/technical-security?hsLang=en#operational-requirements) - [Security Policies](https://help.fmiworks.com/knowledge/technical-security?hsLang=en#security-policies) - [Security Updates](https://help.fmiworks.com/knowledge/technical-security?hsLang=en#security-updates) - [Facility Teams](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#main-content) - [Assets](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#assets) - [Dashboards & Reporting](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#dashboards-reporting) - [Financial](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#financial) - [Locations](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#locations) - [Planned Maintenance](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#planned-maintenance) - [Standard Requests](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#standard-requests) - [Supplier Management](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#supplier-management) - [User Management](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#user-management) - [Work Orders](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#work-orders) - [Attachments](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#attachments) - [Requesters](https://help.fmiworks.com/knowledge/requesters?hsLang=en#main-content) - [Accessing FMI](https://help.fmiworks.com/knowledge/requesters?hsLang=en#accessing-fmi) - [Requests](https://help.fmiworks.com/knowledge/requesters?hsLang=en#requests) - [Contractors](https://help.fmiworks.com/knowledge/contractors?hsLang=en#main-content) - [Accessing FMI](https://help.fmiworks.com/knowledge/contractors?hsLang=en#accessing-fmi) - [Accreditations & Inductions](https://help.fmiworks.com/knowledge/contractors?hsLang=en#accreditations-inductions) - [Quotes](https://help.fmiworks.com/knowledge/contractors?hsLang=en#quotes) - [Work Orders](https://help.fmiworks.com/knowledge/contractors?hsLang=en#work-orders) [![FMI](https://help.fmiworks.com/hs-fs/hubfs/FMI%20Logo%20Orange-1.png?width=99&height=33&name=FMI%20Logo%20Orange-1.png "FMI")](https://www.fmiworks.com/) Copyright © 2026, FMI Software Pty Ltd trading as FMI Works