--- title: How to Add Custom Fields to Assets description: Adding custom fields allows additional information to be collected and stored on the asset record --- [Skip to content](https://help.fmiworks.com/knowledge/how-to-add-custom-fields-to-assets#main-content) English Show submenu for translations [Log a Ticket](https://help.fmiworks.com/knowledge/kb-tickets/new?hsLang=en) [Go to Customer Portal](https://help.fmiworks.com/support?hsLang=en) [![Logo.svg\]](https://help.fmiworks.com/hubfs/Logo.svg)](https://www.fmiworks.com/) Open main navigation Close main navigation - English Show submenu for translations - [Log a Ticket](https://help.fmiworks.com/knowledge/kb-tickets/new) - [Go to Customer Portal](https://help.fmiworks.com/support) Get expert help, any time you need it - There are no suggestions because the search field is empty. 1. [Help Centre](https://help.fmiworks.com/knowledge?hsLang=en) 2. [Facility Teams](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en) 3. [Assets](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#assets) # How to Add Custom Fields to Assets ## Adding custom fields allows additional information to be collected and stored on the asset record This article is for FMI Works users who have been given the permission of Reference Administrator ### Overview  FMI Works allows custom fields to be created on asset records. These fields are typically used to capture additional information needed by your organisation that does not already appear on the asset record. Once configured, these field heading labels will be visible and text details can be entered onto the asset record. These are global labels which will appear on every asset record. ### How to set up custom additional fields From the *Administrator* module, select System\> *Additional Fields*. This will open the *Custom Labels* page. ![](https://help.fmiworks.com/hubfs/image-png-Jun-16-2023-11-10-40-9404-AM.png) On the *Custom Labels* page, select the *Edit* button (pencil icon) next to the asset *Record Type*. ![](https://help.fmiworks.com/hubfs/image-png-Jun-16-2023-11-11-04-9182-AM.png) There are up to ten custom fields available. Enter your required label/s for each custom field. Select the *Save* button once complete. Note: Once the fields are in use, it is advisable not to change the label/heading names on each column. Changing the label/heading names will not move any data that has already been entered in the fields, and you will end up with data that does not match the label/heading. Instead, we recommend retaining any existing *Custom Labels* and using the next available label field.   ### **How to enter information into custom fields** Once a custom field has been set up, go to the *Additional* tab on the asset record to enter data against an asset. Go to the *Services* module and select *Assets* \> *Asset List*. Use the search filters to find the asset you want to add additional information to and select the *Asset Number* to bring up the *Asset Details* page. ![](https://help.fmiworks.com/hubfs/image-png-Jun-16-2023-11-12-28-8154-AM.png) Go to the *Additional* tab, and the page will display the available custom fields. From here, you can enter data for any custom field. ![](https://help.fmiworks.com/hubfs/image-png-Jun-16-2023-11-13-15-7812-AM.png) Select the *Save* button once the information has been entered. The information will be visible on this page, and in the *Asset Detail* report. ### **How to report on custom fields** Go to the *Services* module and select *Reporting* \> *Reports* \> *Asset Management.* The following reports will include data from custom fields: - Asset Details Report. - Asset Replacement Report. - Asset Replacement Summary Report. ![](https://help.fmiworks.com/hubfs/image-png-Jun-16-2023-11-13-49-2549-AM.png) - [Resources](https://help.fmiworks.com/knowledge/resources?hsLang=en#main-content) - [Getting Support](https://help.fmiworks.com/knowledge/resources?hsLang=en#getting-support) - [Overviews](https://help.fmiworks.com/knowledge/resources?hsLang=en#overviews) - [Set Up](https://help.fmiworks.com/knowledge/resources?hsLang=en#set-up) - [Advanced Set Up](https://help.fmiworks.com/knowledge/resources?hsLang=en#advanced-set-up) - [Product Updates](https://help.fmiworks.com/knowledge/product-updates?hsLang=en#main-content) - [FMI Works Product Updates](https://help.fmiworks.com/knowledge/product-updates?hsLang=en#fmi-works-product-updates) - [Pulse Product Updates](https://help.fmiworks.com/knowledge/product-updates?hsLang=en#pulse-product-updates) - [Technical & Security](https://help.fmiworks.com/knowledge/technical-security?hsLang=en#main-content) - [Application Programmer Interface (API)](https://help.fmiworks.com/knowledge/technical-security?hsLang=en#application-programmer-interface-api) - [Cloud Specifications](https://help.fmiworks.com/knowledge/technical-security?hsLang=en#cloud-specifications) - [Operational Requirements](https://help.fmiworks.com/knowledge/technical-security?hsLang=en#operational-requirements) - [Security Policies](https://help.fmiworks.com/knowledge/technical-security?hsLang=en#security-policies) - [Security Updates](https://help.fmiworks.com/knowledge/technical-security?hsLang=en#security-updates) - [Facility Teams](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#main-content) - [Assets](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#assets) - [Dashboards & Reporting](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#dashboards-reporting) - [Financial](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#financial) - [Locations](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#locations) - [Planned Maintenance](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#planned-maintenance) - [Standard Requests](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#standard-requests) - [Supplier Management](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#supplier-management) - [User Management](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#user-management) - [Work Orders](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#work-orders) - [Attachments](https://help.fmiworks.com/knowledge/facility-teams?hsLang=en#attachments) - [Requesters](https://help.fmiworks.com/knowledge/requesters?hsLang=en#main-content) - [Accessing FMI](https://help.fmiworks.com/knowledge/requesters?hsLang=en#accessing-fmi) - [Requests](https://help.fmiworks.com/knowledge/requesters?hsLang=en#requests) - [Contractors](https://help.fmiworks.com/knowledge/contractors?hsLang=en#main-content) - [Accessing FMI](https://help.fmiworks.com/knowledge/contractors?hsLang=en#accessing-fmi) - [Accreditations & Inductions](https://help.fmiworks.com/knowledge/contractors?hsLang=en#accreditations-inductions) - [Quotes](https://help.fmiworks.com/knowledge/contractors?hsLang=en#quotes) - [Work Orders](https://help.fmiworks.com/knowledge/contractors?hsLang=en#work-orders) [![FMI](https://help.fmiworks.com/hs-fs/hubfs/FMI%20Logo%20Orange-1.png?width=99&height=33&name=FMI%20Logo%20Orange-1.png "FMI")](https://www.fmiworks.com/) Copyright © 2026, FMI Software Pty Ltd trading as FMI Works